What Should be Shredded

What Should Be Shredded

Various State and Federal Laws mandate that you protect private information. In order to be compliant with the various state and federal laws and protect yourself, stockholders, employees, and customers/patients, you should destroy all confidential and outdated material.

1. Any document, which contains confidential material (designs, proposals, plans, and drafts of such information.).

2. Any document which could be used for the purpose of identity theft (social security numbers, customer lists, credit applications, tax returns, etc).

3. Any document which could cause harm in the hands of criminals or competitors (canceled checks, price lists, business plans, credit card numbers)

4. Any document which is mandated to be protected by laws such as HIPAA (healthcare), GLB (financial) or FACTA (general).

5. Any non-paper items which should be shredded that could cause harm to you or others in the hands of criminals (security uniforms, employee identification cards, product packaging, out of spec products, recalled products, etc.)

NON-PAPER ITEMS WHICH SHOULD BE SHREDDED

Always destroy any item, which could cause harm to your business, your employees, your customers, or the general public. The following are some examples of items other than paper, which should be destroyed.

* ELECTRONIC MEDIA

* EMPTY PACKAGING

* RECALLED PRODUCTS

* OUT OF DATE PRODUCTS

* SECURITY MATERIALS

Always destroy any item, which could cause harm to your business, your employees, your customers, or the general public. The following are some examples of items other than paper, which should be destroyed.

ELECTRONIC MEDIA
Computer Disks, Compact Disks (CD’s), DVDs, computer tapes, circuit boards and other like items need to be destroyed.

EMPTY PACKAGING
It was discovered that thieves were stealing the empty and outdated product packages, which had been discarded for various reasons. The thieves filled the packages with inferior product and sold the packages at a flea market. This caused both lost sales and a significant deterioration in the value of the brand name. In more than one case, it was suspected that company employees knew the empty packaging was thrown in the garbage and they took it.

SECURITY MATERIALS
Uniforms (including private security guard, police, fire, public safety employees), as well as identification badges should be shredded.

RECALLED PRODUCTS
If an item is recalled for safety reasons, the item should be destroyed. Thieves can retrieve the recalled products and sell them on the black market or at flea markets. Once in the market again, the manufacturer could again be liable for the safety of the product.

OUT OF DATE PRODUCTS
Out of date products that are thrown in the trash can come back to haunt you! These items can also be retrieved by dumpster divers and sold on the black market or at flea markets.

Items to Shred

Advertising Misprints
Application for jobs
Audits
Bank Account Data
Bank Reports
Bids & Quotations
Brokerage Reports
Business Projections
Canceled Checks
Classified Information
Client Lists/Files
Competitive
Computer Reports
Confidential Letters
Contracts
Correspondence
Credit Card Statement
Customer Account Lists
Debit Card Numbers
Drivers License Numbers
Employment Information
Engineering Drawing
Executive Letters
Financial Reports
Insurance Policy Info
Inventory Records
Invoices
Legal Documents
Maps & Blueprints
Market Research Marketing Development Medical Records
Meeting Minutes
New Product Data Organization Charts
Outdated Business Records
Payroll Reports
Personnel Data
Photographs
Presentations Price Lists
Price/Inventory Lists
Product Proposals
Profit & Loss Statements
Proposals and Quotes
Receipts/Invoices
Signatures
Social Security Numbers
Tax Records
Telephone Numbers
X-rays